Explicit recording consent for Audio Conferencing

  • Applies to: Microsoft Teams

Explicit recording and transcription consent for Microsoft Teams Audio Conferencing lets you, as an admin, control whether meetings created by organizers with this policy can require participants to explicitly consent to being recorded and transcribed.

When the explicit recording and transcription policy is enabled, all participants are muted once the meeting recording or transcription starts. Once a participant decides to un-mute, they’re prompted to provide consent. To consent to be recorded and transcribed, participants can select controls on their dial pad.

Recording types

Explicit recording consent includes two recording types:

Compliance recording: Compliance recording is a policy-based feature that requires users with an assigned admin recording policy to have all their calls and meetings recorded. To learn more about compliance recording, see Introduction to Teams policy-based recording for calling and meetings.

Convenience recording: Users initiate convenience recording, which is the regular meeting recording. To learn more about convenience recording, see Record a meeting in Microsoft Teams.

You must use PowerShell to configure explicit recording and transcription consent for users or groups in your organization. PowerShell must be installed on your machine to manage this policy. For instructions on installing PowerShell on Windows, Mac, or Linux for the first time, see Install PowerShell on Windows, Linux, and macOS - PowerShell.

For scripts to enable explicit recording and transcription consent for Audio Conferencing, see Manage explicit recording and transcription consent through PowerShell.

To select their recording and transcription preferences, your users can use the following selections on their dial pad:

1 - Give consent to being recorded and transcribed in a call and un-mute their microphone.

2 – Deny recording and transcription, and remain muted.

*6 – Unmute themselves

*5 – Raise Hand in Meeting

Example scenarios

This list provides examples of how your users can apply the recording and transcription consent dial pad controls, depending on their scenario:

Scenario 1: Recording or transcription started prior to joining the call (as a participant)

  • If the user wants to give consent, they press 1 to consent to be recorded or transcribed and join unmuted.

Scenario 2: Recording or transcription started prior to joining the call (as the meeting organizer)

  • If the user wants to deny consent, they press 2 to deny being recorded or transcribed, and join the call muted.

Scenario 3: Recording or transcription started prior to joining the call (as a participant)

  • If the user denied consent and would like to unmute themselves and speak, they press *6

Note

If you use a policy to mute all participants upon joining a meeting, participants must press *5 to raise hand before providing consent again.

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